A sales brain is only as good as what you feed it, and the fastest way to kill adoption is to demand that a team change how it already works. So Deals Machine does not ask you to rip and replace anything. There are five on-ramps for knowledge, and you can use one or all of them. Each one ends in the same place.
1. Live dialer calls
The richest source is the call itself. When you dial from the cockpit, the conversation is transcribed live, coached in real time, and, once you tag the outcome, fed straight into the brain. This is the on-ramp that closes the loop: the call you just made becomes part of the script for the next one. Nothing to upload, nothing to remember to do later.
2. Paste a transcript
Not every useful conversation happens in the dialer. A demo, a discovery call, a customer interview: if you have a transcript, paste it in. The pipeline reads it the same way it reads a live call: it pulls out the durable, reusable knowledge and discards the rest. It is the lowest-friction way to get an existing conversation into the brain.
3. Connect Fireflies
If your meetings are already being recorded and transcribed by Fireflies, connect the account and let the transcripts flow in automatically. No copy-paste, no manual export. The meetings you are already capturing become brain fuel without anyone adding a step to their day. This is the on-ramp for teams who have already solved recording and just want the knowledge extracted from it.
Plug in what you already have. The brain does the rest.
4. Upload documents
Some of your best knowledge is not a conversation at all. A pricing one-pager, a competitor teardown, a deck, a case study, a battlecard. Upload documents and the same pipeline reads them, extracting the claims and angles worth keeping. Your existing sales collateral stops being a folder nobody opens and starts being something the playbook can draw on.
5. Type an insight
And sometimes the knowledge is just in your head. You learned something on a call that was not recorded, or a customer told you something in passing that changes how you should pitch. Type it in as a single insight. It is the manual on-ramp, small, direct, and exactly as valuable as the others once it is in the brain.
One pipeline underneath all five
- check_circleLive dialer calls: coached, transcribed, tagged, fed in automatically.
- check_circlePaste a transcript: any conversation, lowest friction.
- check_circleConnect Fireflies: meetings you already record, flowing in.
- check_circleUpload documents: turn collateral into reusable knowledge.
- check_circleType an insight: the direct, manual on-ramp.
The reason all five feel like one feature is that they are. Whichever door knowledge comes in through, it lands in the same ingestion-to-extraction pipeline: stored encrypted, screened for personal data and prompt injection, read by AI, and turned into durable, reusable knowledge, not a transcript you will never reopen.
That convergence is the whole point. You do not have to decide up front which on-ramp is the "right" one. Start with whatever you already have lying around, and add the others as you go. The brain treats them all the same and gets sharper no matter which way you feed it.